Privacy policy
We are very pleased about your interest in the Pediatric Exercise Oncology Congress. Data protection and privacy are very important for the Pediatric Exercise Oncology Congress ("PEO-C"). In this privacy policy we are using the following terms according to their definition in Article 4 of the General Data Protection Regulation (GDPR): personal data, data subject, processing, restriction of processing, profiling, pseudonymisation, filing system, controller, processor, recipient, third party, consent, supervisory authority.
During a visit of our websites generally some personal data, for example the IP address of the computer system used, is stored in server log files. More information about this data can be found at Recording of general data and information. Insofar as a data subject wants to make use of special services offered by us on our websites, a more extensive processing additional personal data may become necessary. We generally ask for the consent of the data subject before processing personal data if the processing is not based on legal obligations.
The controller is:
Universitätsmedizin Essen
Netzwerk ActiveOncoKids Zentrale
Hufelandstr. 55
45147 Essen
Germany
Phone: +49 201 723 8083
E-mail: info@pediatric-exercise-oncology-congress.org
Website: https://www.pediatric-exercise-oncology-congress.org
Our Data Protection Officer can be contacted at:
Netzwerk ActiveOncoKids
Hufelandstr. 55
45147 Essen
Germany
Phone: +49201 723 8083
E-mail: info@pediatric-exercise-oncology-congress.org
Every data subject may contact our Data Protection Officer directly for questions and comments regarding our data protection practices at any time.
Upon visiting our websites our servers are recording a set of general data and information. This set of general data and information is stored in server log files. The following information may be recorded: (1) the Internet browser and browser version used, (2) the operating system of the computer system used, (3) the website that referred to our website (referrer), (4) the sub pages that are accessed on our website, (5) time and date of the access to our website, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) or any other similar data and information, which may be used to protect our information technology system against danger in the case of an cyber attack.
When using this general data and information we are not drawing any conclusion on the directly affected data subject. Furthermore, this information is necessary to (1) deliver the contents of our websites correctly, (2) optimize the contents of our websites and the respective advertising without individualisation, (3) guarantee the long-term operational liability of our information technology systems and our websites as well as (4) provide necessary information for prosecution to law enforcement authorities in the case of a cyber attack.
When a participant or member account is created, we process the data stated by you to prepare and manage this account, as well as enabling you to use the account related services. The legal basis of the processing is Article 6(1)(a) GDPR. If the creation of your customer account is intended to establish a contract with us the legal basis of the processing is Article 6(1)(b) GDPR.
The provided data will be stored until the deletion of your customer account.
Our website allows the data subject to register for an event, such as congresses, conferences and training courses. Which personal data is gathered and processed for these purposes results from the respective form that is used for the registration process.
The registration of the data subject, providing the mandatory personal data, serves the controller to enable the data subject to attend an event or submit scientific contributions.
Personal data that is gathered from data subjects to serve for the attendance at an event, such as congresses, conferences and training courses, and the submission of scientific contributions will be transferred to processors by using their IT systems.
The IT systems for gathering and processing the personal data on our websites are provided by the processor GLOBIT – Global Information Technology GmbH, Am AKKU 7, 22885 Barsbüttel, Germany. Further information about the privacy policy of this processor can be found at https://www.globit.com/privacypolicy.html.
The IT systems for the processing of personal data by our employees are provided by processor Sinner Datenservice GmbH, Försterstraße 9, 16567 Mühlenbeck, Germany. Further information about the privacy policy of this processor can be found at https://sinner-berlin.de/datenschutz.php.
Our website allows you to submit scientific contributions to events, such as congresses, conference or training courses. The gathering of this data to organize an event is based on a legitimate interest according to Article 6(1)(f) GDPR. Parts of the provided will be published in the printed event program and the online program on this. The published data includes (a) name of persons, (b) name, city and country of the clinic or institute of all persons who are named during the submission of the contribution, such as Chairs, Co-Chairs, Speakers and further participants where applicable, like Discutants or Moderators in sessions or contributions. Beyond that, the data of Authors and Co-Authors of submitted posters will be published.
Furthermore, this data will be transferred to processors for the purposes of scientific reviewing, as well as the gathering of additional data for on-site services, like the submission of presentations or handout papers.
The processing of personal data for collection presentations or handout papers is carried out by the 1st PEO-C Scientific Committee.
The processing of personal data for video recordings of sessions is carried out by by GLOBIT – Globale Informationstechnologie GmbH, Am AKKU 7, 22885 Barsbüttel, Germany. Further information about the privacy policy of this processor can be found at https://www.globit.com/privacypolicy.html.
The processing of personal data to publish the scientific program online and on-site is carried out by GLOBIT – Globale Informationstechnologie GmbH, Am AKKU 7, 22885 Barsbüttel, Germany. Further information about the privacy policy of this processor can be found at https://www.globit.com/privacypolicy.html.
The processing of personal data for the purposes of scientific evaluation of contributions (reviewing) is carried out by the 1st PEO-C Scientific Committee.
The scientific evaluation of contributions (reviewing) is carried out by a scientific review committee commissioned by the 1st PEO-C Scientific Committee.
Due to statutory obligations our websites provide contact information to electronically contact our organization rapidly and allow a direct communication with us. This also includes the provision of a public e-mail address. If a data subject contacts us via e-mail or a provided contact form, the transmitted personal data will be saved automatically. This personal data is transmitted to us on a voluntary basis and is processed by us for contacting reasons only and will not be distributed to third parties.
We store and process your personal data only for the term that is needed to reach the purpose of the data storage and processing or terms that are required by European or other legislative or regulative authorities for the processing and storage of data by the controller or the purposes of storage and processing.
Once the purpose of the data storage and processing lapses or the storage period required by European or other legislative or regulative authorities expires, the personal data will routinely and in accordance with the legal regulations be locked for processing or deleted.
Right to information
According to Article 15 GDPR you have the right to demand a confirmation whether we process your personal data. Should we process your personal data you have the right to be informed about this personal data and further information, which are explained in Article 15 GDPR.
Right to rectification
According to Article 16 GDPR you have the right to demand immediate rectification of incorrect personal data relating to you. Furthermore, taking into consideration the purposes of the processing you have the right to request the completion of incomplete personal data, also by means of a complementary declaration.
Right to erasure
You have the right to demand that we delete all of your stored personal data immediately. We are obligated to delete personal data immediately, provided the conditions of Article 17 GDPR are met. For further information about the details of these conditions we refer to Article 17 GDPR.
Right to data portability
According to Article 20 GDPR you have the right to receive your provided personal data in a structured, common and machine-readable format from us. Furthermore, you have the right to transmit this data to a controller of your choice without any obstruction by us, insofar the processing is based on a consent according to the Articles 6(1)(a) or 9(2)(a) GDPR, as well as it is based on a contract according to Article 6(1)(b) GDPR and the data is processed by the means of automated procedures.
Right to object
According to Article 21 GDPR you have the right to object to the processing of your personal data that is based on the Articles 6(1)(e) or (f) GDPR. This also applies for a profiling based on these rules.
If you intend to exercise your given rights, please contact us - the controller - directly using the above stated contact information or choose one of the provided options to contact us on an alternative way to inform us. If you have any questions in this respect, please also contact us directly.
We have integrated the component of Google Analytics (with the anonymizer function) on this website. Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.
The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States.
During the first visit of our websites we invite the data subject to consent the usage of Google Analytics. The data subject's activities on our websites are not recorded as long as the respective consent has not been given.
In addition, the data subject has the possibility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link http://tools.google.com/dlpage/gaoptout and install it. This browser add-on tells Google Analytics through a JavaScript, that any data and information about the visits of Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is considered an objection by Google. If the information technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, it is possible to execute the reinstallation or reactivation of the browser add-ons.
If Google does not provide this Internet browser plugin for the Internet browser or IT system used for your visit, you can deactivate Google Analytics by using this link: Deactivate Google Analytics. This deactivation only takes effect for the currently used IT system and for the currently used Internet browser.
For the web analytics through Google Analytics we use the application "_gat. _anonymizeIp". By means of this application the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyze the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us. This purpose is considered a legitimate interest according to Article 6(1)(f) GDPR.
Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyze the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the enterprise Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.
The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.
The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.
Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.de/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following link https://www.google.com/analytics/.
Alphabet Inc. and its subsidiaries (e.g. Google LLC) comply the requirements of the EU-U.S. Privacy Shield Framework, as well as the Suisse-US Privacy Shield Framework. Further information about these treaties may be retrieved under https://www.privacyshield.gov/.
We have integrated components of YouTube on this website. The operating company of YouTube is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.
YouTube videos on our website are embedded solely by usage of the “privacy-enhanced mode” of YouTube. According to its terms YouTube collects information about the visitors of a website only if they play a video. Further information about this can be accessed at https://support.google.com/youtube/answer/171780?hl=en in the section "Turn on privacy-enhanced mode".
With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.
The embedding of YouTube videos serves the purpose of providing informative, additional or scientific contents on this website, which are published by their authors to a broad audience through a public platform (YouTube). This purpose is considered a legitimate interest according to Article 6(1)(f) GDPR.
If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.
YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject is logged in on YouTube while playing the video on our website. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.
YouTube's data protection provisions, available at https://www.google.de/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.
Alphabet Inc. and its subsidiaries (e.g. Google LLC, YouTube LLC) comply the requirements of the EU-U.S. Privacy Shield Framework, as well as the Suisse-US Privacy Shield Framework. Further information about these treaties may be retrieved under https://www.privacyshield.gov/.
Automated decision making and profiling
We process your data responsibly and neither use automated decision making nor profiling.